BOARD POLICY 5143
Procedure for Administration of Medication
A. When it is necessary for school personnel to administer medication to students, the guidelines as presented here are to be followed. These guidelines are established in accordance with O.R.C.
Section 3313.713.
1. No oral medication may be given without the written permission of the parent/legal guardian. No injected or prescribed medication may be given without the written order of a physician and written permission of the parent/legal guardian.
2. In the absence of the school nurse, the building principal or his/her certificated designee shall be responsible for storing and dispensing of medication. Such principal or designee shall be appropriately trained to use certain procedures, such as injection, to administer a drug to a student. Any person designated to perform any medication function may be designated by name, position, training, or similar distinguishing factors.
3. All prescription medication or medical procedures to be administered to a student by school personnel must be accompanied by signed physician’s statement identifying:
a. Name of student and address and the date;
b. Medication dosage and procedure required;
c. Time to given at school and duration of medicine;
d. Possible side effects, if any, which are to be reported to the physician;
e. Special instructions, including storage and sterile requirements;
f. Date when medication or procedure will begin and date the medication or procedure is no longer needed;
g. Physician’s name, address and one or more phone numbers where the physician can be reached in an emergency;
h. Name of prescribed drug or procedure;
i. Description of the drug or procedure;
j. The diagnosis or reason for the medication or procedure to be administered; and
k. The school and class in which the student is enrolled.
This statement and any revisions shall be retained by the District.
4. No student is to assume the responsibility of taking the medication on his/her own.
5. Medication should be brought to the school by the student’s parent/legal guardian, who must agree
to notify the school building principal of any changes (such as change of physician, change of
medication, dosage, procedures, etc.)
6. The required medication should be in the container in which it was dispensed by the prescribing
physician or pharmacist and appropriately labeled. The bottle should have the following information on it:
a. Student’s name;
b. Reason for medication;
c. Name of drug;
d. Time schedule for administration;
e. Appropriate dosage;
f. Name of physician ( for prescription only); and
g. Date.
The drug should be received by the person authorized to administer it in the container in which it was dispensed.
7. The school nurse, building principal, or his/her designee should notify the parents or guardian as quickly as possible after an emergency occurs. The parents’ current telephone number should be available in the student’s record specifically for this purpose.
8. When a student is on medication for a long period of time, a week’s supply of medication may be sent to the school. For illnesses requiring medication for a short period of time, only enough medicine for the number of doses given at school should be sent to the school. Whenever possible, medication should be scheduled to be given outside of school hours.
9. Nonprescription medication, e.g. aspirin, ointments, cold tablets, etc., should only be given with written parental authorization.
10. There should be close cooperation between school officials and the student’s physician so that the medical program can be modified as warranted by changes in the student’s condition. Parents or guardians must agree to submit a revised statement signed by the physician if any of the information provided changes.
11. In all instances, the school nurse should be aware of medications or procedures administered by school personnel. The school nurse is responsible for providing education, including specific instruction pertinent to the medication of procedure. A copy of the statement provided by the physician should be given to person authorized to administer the drug by the day after it is received.
12. All dental disease prevention programs, sponsored by the Ohio Department of Health and administered by school employees, parents, volunteers, employees, employees of local health districts, or employees of the Ohio Department of Health, which utilize prescription drugs for the prevention of dental disease and which are conducted in accordance with the rules and regulations of the Ohio Department of Health are exempt from all requirements of the policy, This policy adopted by the Ironton City Board of Education does not apply to, or otherwise regulate , conducting of such dental disease prevention program sponsored by the Ohio Department of Health.
13. The Board of Education shall acquire and retain copies of written requests of parents and
physician’s statements.
14. The Board of Education or its designee shall establish a location in each school for the storage of
drugs to be administered. All drugs shall be stored in a locked storage place except that drug
requiring refrigeration may be kept in a refrigerator in a place not commonly used by students.
Legal Reference: O.R.C. 3313.713
Revised 7-1-96
Physician’s Request for the Administration of Medication by School
Personnel
_________________________________ is under my care and should receive _____________________
Name of drug, dosage, route
at the following times:___________________________________.
Specific instruction for administration:_______________________________________________________
Possible side effects to watch for: __________________________________________________________
Expiration date of this request: _____________________________________________________________
Date: _____________________ ___________________________________________________________
Physician’s signature
__________________________________________________________
Physician’s phone number
Date: _____________________ ___________________________________________________________
School
nurse’s signature
============================================================================
I hereby request and give my permission to the principal or his designee to administer the following medication to my child:
Name of child: _________________________________________________________________________
Name of drug: _________________________ Dosage: ______________________ Route:_____________
At the following time (s): _________________________________________________________________
Date: ______________________ ___________________________________________________________
Signature of parent/guardian
Date: ______________________ ___________________________________________________________
Signature of principal
Case Notes:
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________