BOARD POLICY  8550

 

Purchasing Procedures

 

                Moneys under the jurisdiction of the Board may not be expended except under a warrant drawn against a specific appropriation and against a specific fund.  Therefore, no contract or purchase order for the expenditure of money will be made unless there is attached to it a certificate of the Treasurer certifying that the amount required to meet the contract or purchase order has been appropriated and in the treasury, or is in the process of collection, and is free form previous encumbrance.

 

                Any contract or purchase order issued without such a certificate attached is void, except the law allows later issuance within 30 days of the certificate and except that, if the amount involved is less than $100, the Treasurer may authorize it to be paid without the ratification or affirmation of the Board.  Under certain conditions, that law also allows the Treasurer to issue blanket certification, subject to limitations of time and amount set by law.

 

                Purchasing procedures will be designed to ensure the best possible price for the desired products and services.  Procedures for purchasing will be developed to require that all purchases are made on properly approved purchase orders and that, for items not put up for bids, price quotations will be solicited.

 

                Special arrangements may be made for ordering perishable and emergency supplies.

 

 

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Legal References:    ORC   3313.46

                                 ORC    3327.08

                                 ORC    5705.41

                                 ORC   5705.412

                                 ORC   5705.44

                                 ORC   5705.45