BOARD POLICY 9360

 

Ironton City School District Records Commission

 

A.            There is hereby created the Ironton City School District Records Commission, composed of the

                President and the Treasurer of the Board of Education, and the Superintendent.  The Commission

                shall meet once every twelve months.

 

B.            The function of the Commission shall be to review applications for one-time records disposal and

                schedules of records retention and disposition submitted by any employee of the school district.

 

C.            When school district records have been approved for disposal, a list of such records shall be sent

                to the auditor of state.  If he disapproves the action by the commission, he shall so inform the

                Commission within a period of sixty (60) days and these records shall not be destroyed.

 

D.            Before public records are destroyed, the Ohio Historical Society shall be informed and given the     

                opportunity for a period of sixty (60) days to select for its custody such public records as it

                considers to be of continuing historical value.  The Society may not review either of the

                following:

 

                1.             Records containing personally identifiable pupil information other than directory

                                information, without the consent of the parent, guardian, or custodian of each such

                                pupil who is less than eighteen, or without the written consent of each such pupil who is

                                eighteen years of age or older;

 

                2.             Records the release of which would, according to the Family Educational Right and

                                Privacy Act of 1974, disqualify the school district from receiving federal funds.